🧭 Overview
🧠 One-sentence thesis
Rule 803 establishes 23 specific categories of hearsay statements that are admissible in evidence even when the declarant is available to testify, based on circumstantial guarantees of trustworthiness inherent in each category.
📌 Key points (3–5)
- Core principle: The rule proceeds on the theory that under appropriate circumstances a hearsay statement may possess circumstantial guarantees of trustworthiness sufficient to justify nonproduction of the declarant in person at trial even though the declarant may be available.
- Scope of exceptions: The rule covers 23 distinct hearsay exceptions ranging from spontaneous statements (present sense impressions, excited utterances) to various types of records (business, public, religious, family) to reputation evidence.
- Burden of proof structure: For several exceptions (particularly business records, absence of records, and public records), if the proponent establishes the foundational requirements, the burden shifts to the opponent to show lack of trustworthiness.
- Common confusion: The exceptions are phrased in terms of nonapplication of the hearsay rule rather than positive admissibility, meaning other grounds for exclusion (such as relevance or privilege) are not eliminated.
- Firsthand knowledge requirement: Neither this rule nor Rule 804 dispenses with the requirement of firsthand knowledge by the declarant—it may appear from the statement itself or be inferable from circumstances.
🗣️ Spontaneous and contemporaneous statements
🗣️ Present sense impression (Exception 1)
A statement describing or explaining an event or condition, made while or immediately after the declarant perceived it.
Underlying theory:
- Substantial contemporaneity of event and statement negatives the likelihood of deliberate or conscious misrepresentation.
- Spontaneity is the key factor.
Time element:
- Precise contemporaneity is not required in most instances; a slight lapse is allowable.
- The rule recognizes that in many cases exact simultaneity is not possible.
Who can make the statement:
- Participation by the declarant is not required.
- A nonparticipant may be moved to describe what he perceives.
Subject matter limitation:
- Limited to description or explanation of the event or condition.
- The assumption is that spontaneity, in the absence of a startling event, may extend no farther.
Example: A witness describes what they are seeing as it happens or immediately afterward—the brief time gap does not destroy the guarantee of accuracy that comes from lack of time to fabricate.
🔥 Excited utterance (Exception 2)
A statement relating to a startling event or condition, made while the declarant was under the stress of excitement that it caused.
Underlying theory:
- Circumstances may produce a condition of excitement which temporarily stills the capacity of reflection and produces utterances free of conscious fabrication.
- Spontaneity is again the key factor, though arrived at by a somewhat different route than Exception 1.
Time element:
- The standard of measurement is the duration of the state of excitement.
- "How long can excitement prevail? Obviously there are no pat answers and the character of the transaction or event will largely determine the significance of the time factor."
- The time lapse allowable is generally longer than for present sense impressions.
Subject matter scope:
- The statement need only "relate" to the startling event or condition.
- This affords a broader scope of subject matter coverage than Exception 1.
Proof of the startling event:
- In most cases there is at least circumstantial evidence that something startling occurred (e.g., the declarant's injuries or state of shock).
- The prevailing practice allows the statement itself to be sufficient proof of the startling event, though this is described as an "increasing" trend.
Don't confuse: While criticism exists that excitement impairs accuracy of observation as well as eliminating conscious fabrication, the exception finds support in cases without number and is needed alongside Exception 1 to avoid needless niggling.
Example: After a car accident, a person in shock states what happened—the statement is admissible even if made several minutes after the crash, as long as the person remains under the stress of the event.
🧠 Mental and physical condition statements
🧠 Then-existing mental, emotional, or physical condition (Exception 3)
A statement of the declarant's then-existing state of mind (such as motive, intent, or plan) or emotional, sensory, or physical condition (such as mental feeling, pain, or bodily health), but not including a statement of memory or belief to prove the fact remembered or believed unless it relates to the validity or terms of the declarant's will.
What is admissible:
- Statements of current state of mind: motive, intent, or plan.
- Statements of current emotional, sensory, or physical condition.
- This is essentially a specialized application of Exception 1, presented separately to enhance usefulness and accessibility.
Critical exclusion:
- "Statements of memory or belief to prove the fact remembered or believed" are excluded.
- This exclusion is necessary to avoid virtual destruction of the hearsay rule.
- Without this limitation, state of mind provable by hearsay could serve as the basis for an inference of the happening of the event which produced the state of mind.
The Hillmon doctrine preserved:
- The rule of Mutual Life Ins. Co. v. Hillmon is left undisturbed.
- Evidence of intention is admissible as tending to prove the doing of the act intended.
- However, the Committee intends the rule be construed to limit Hillmon so that statements of intent by a declarant are admissible only to prove his future conduct, not the future conduct of another person.
Will-related exception to the exclusion:
- Declarations relating to the execution, revocation, identification, or terms of the declarant's will are carved out from the memory/belief exclusion.
- This represents an ad hoc judgment resting on practical grounds of necessity and expediency rather than logic.
Example: "I plan to go to Chicago tomorrow" is admissible to show the declarant's intent and potentially that he did go to Chicago, but not to prove that another person went with him.
🏥 Statement made for medical diagnosis or treatment (Exception 4)
A statement that: (A) is made for—and is reasonably pertinent to—medical diagnosis or treatment; and (B) describes medical history; past or present symptoms or sensations; their inception; or their general cause.
Guarantee of trustworthiness:
- The patient's strong motivation to be truthful when seeking medical care.
- This guarantee extends to statements of past conditions and medical history, not just present condition.
Scope of admissible statements:
- Statements as to causation, reasonably pertinent to diagnosis or treatment, are included.
- This accords with the current trend.
What qualifies vs. what doesn't:
- A patient's statement that he was struck by an automobile would qualify.
- His statement that the car was driven through a red light would not (fault statements do not ordinarily qualify).
To whom the statement may be made:
- Not limited to physicians.
- Statements to hospital attendants, ambulance drivers, or even family members might be included.
Physician consulted only for testimony:
- The rule rejects the limitation that excluded statements to a physician consulted only to enable him to testify.
- This position is consistent with Rule 703 (facts on which expert testimony is based need not be admissible if of a kind ordinarily relied upon by experts).
Don't confuse: The Committee approved this rule with the understanding that it is not intended to adversely affect present privilege rules or those subsequently adopted—it must be read in conjunction with Federal Rule of Civil Procedure 35 regarding court-ordered examinations.
📝 Recorded recollection and business records
📝 Recorded recollection (Exception 5)
A record that: (A) is on a matter the witness once knew about but now cannot recall well enough to testify fully and accurately; (B) was made or adopted by the witness when the matter was fresh in the witness's memory; and (C) accurately reflects the witness's knowledge.
Foundational requirements:
- The witness once had knowledge but now has insufficient recollection to testify fully and accurately.
- The record was made or adopted by the witness when the matter was fresh in memory.
- The record accurately reflects the witness's knowledge.
Why impaired memory is required:
- If regard is had only to accuracy of evidence, impairment adds nothing.
- However, without this requirement, the rule would encourage use of statements carefully prepared for litigation under supervision of attorneys, investigators, or claim adjusters.
- Hence the requirement that the witness not have "sufficient recollection to enable him to testify fully and accurately."
"Made or adopted":
- The House added "or adopted by the witness" to parallel the Jencks Act.
- This clarifies applicability to a memorandum adopted by the witness as well as one made by him.
- The important thing is the accuracy of the memorandum rather than who made it.
Multiple participants:
- The rule is interpreted to cover situations involving multiple participants.
- Example: employer dictating to secretary, secretary making memorandum at direction of employer, or information being passed along a chain of persons.
- When the verifying witness has not prepared the report but merely examined it and found it accurate, he has adopted the report, and it is admissible.
Limitation on use:
- If admitted, the record may be read into evidence.
- It may be received as an exhibit only if offered by an adverse party.
Don't confuse: A memorandum or report, although barred under this rule, would nonetheless be admissible if it came within another hearsay exception—this principle applies to all hearsay rules.
🏢 Records of a regularly conducted activity (Exception 6)
A record of an act, event, condition, opinion, or diagnosis if: (A) the record was made at or near the time by—or from information transmitted by—someone with knowledge; (B) the record was kept in the course of a regularly conducted activity of a business, organization, occupation, or calling, whether or not for profit; (C) making the record was a regular practice of that activity; (D) all these conditions are shown by testimony of the custodian or another qualified witness, or by certification; and (E) the opponent does not show that the source of information or the method or circumstances of preparation indicate a lack of trustworthiness.
Basis of reliability:
- Systematic checking.
- Regularity and continuity which produce habits of precision.
- Actual experience of business in relying upon them.
- A duty to make an accurate record as part of a continuing job or occupation.
"Regularly conducted activity" vs. "business":
- The rule adopts "regularly conducted activity" rather than "business."
- "Business" is defined broadly to include "business, profession, occupation, and calling of every kind."
- This captures the essential basis of the exception and avoids undue emphasis on routineness and repetitiveness.
- It includes records of institutions and associations like schools, churches, and hospitals.
Source of information requirement:
- The supplier of information must act in the regular course of the activity.
- If the supplier does not act in the regular course, an essential link is broken.
- Example: A police report incorporating information from a bystander—the officer qualifies as acting in the regular course, but the informant does not, so the report is inadmissible.
- The rule requires "an informant with knowledge acting in the course of the regularly conducted activity."
Opinions and diagnoses:
- The rule specifically includes both diagnoses and opinions, in addition to acts, events, and conditions.
- This makes clear adherence to the position favoring admissibility of diagnostic entries.
- Medical diagnoses, prognoses, and test results are commonly encountered and admissible.
Motivation and trustworthiness issues:
- Records made in the course of a regularly conducted activity are taken as admissible.
- However, they are subject to exclusion if "the sources of information or other circumstances indicate lack of trustworthiness."
- The Palmer v. Hoffman problem: A report prepared for use in litigation, not for the regular business operation, may lack the motivation to be accurate.
- The formulation of specific terms to assure satisfactory results in all cases is not possible, so the rule provides authority to exclude based on lack of trustworthiness.
Burden of proof (2014 Amendment):
- If the proponent establishes the stated requirements (regular business with regularly kept record, source with personal knowledge, record made timely, and foundation testimony or certification), then the burden is on the opponent to show lack of trustworthiness.
- The opponent is not necessarily required to introduce affirmative evidence—for example, the opponent might argue that a record was prepared in anticipation of litigation without needing to introduce evidence on the point.
Foundation testimony:
- The common law requirement of calling or accounting for all participants is eliminated.
- Foundation testimony may be furnished by "the custodian or other qualified witness."
- "Person with knowledge" is meant to be coterminous with the custodian of the evidence or other qualified witness.
- A sufficient foundation is laid if the party shows it was the regular practice to base records upon transmission from a person with knowledge.
Form of the record:
- Described broadly as a "memorandum, report, record, or data compilation, in any form."
- "Data compilation" includes but is not limited to electronic computer storage.
Don't confuse: Occasional decisions have required involvement as a participant in matters reported, but the rule includes no such requirement—wholly acceptable records may involve matters merely observed (e.g., the weather).
❌ Absence of a record of a regularly conducted activity (Exception 7)
Evidence that a matter is not included in a record described in paragraph (6) if: (A) the evidence is admitted to prove that the matter did not occur or exist; (B) a record was regularly kept for a matter of that kind; and (C) the opponent does not show that the possible source of the information or other circumstances indicate a lack of trustworthiness.
Principle:
- Failure of a record to mention a matter which would ordinarily be mentioned is satisfactory evidence of its nonexistence.
- While probably not hearsay as defined in Rule 801, it is specifically treated here to set the question at rest in favor of admissibility.
Requirements parallel to Exception 6:
- The foundational requirements mirror those of Exception 6.
- The 2014 Amendment maintains consistency: if the proponent establishes that the record meets the requirements of Exception 6, the burden is on the opponent to show lack of trustworthiness.
🏛️ Public records and reports
🏛️ Public records (Exception 8)
A record or statement of a public office if: (A) it sets out: (i) the office's activities; (ii) a matter observed while under a legal duty to report, but not including, in a criminal case, a matter observed by law-enforcement personnel; or (iii) in a civil case or against the government in a criminal case, factual findings from a legally authorized investigation; and (B) the opponent does not show that the source of information or other circumstances indicate a lack of trustworthiness.
Justification:
- The assumption that a public official will perform his duty properly.
- The unlikelihood that he will remember details independently of the record.
- The reliability factors underlying records of regularly conducted activities generally (see Exception 6).
No federal/nonfederal distinction:
- The rule makes no distinction between federal and nonfederal offices and agencies.
Three categories of admissible public records:
| Category | What it covers | Limitations |
|---|
| (i) Office's activities | Records of the office's or agency's own activities | None specified |
| (ii) Matters observed | Matters observed while under a legal duty to report | NOT including, in a criminal case, matters observed by law-enforcement personnel |
| (iii) Factual findings | Factual findings from a legally authorized investigation | Only in civil cases or against the government in criminal cases |
The "evaluative report" controversy:
- Category (iii) addresses "factual findings" from investigations, which has been the most controversial area.
- The House Judiciary Committee stated that "factual findings" should be strictly construed and evaluations or opinions should not be admissible.
- The Senate took strong exception to this limiting interpretation, noting that various kinds of evaluative reports are admissible under federal statutes and that the willingness of Congress to recognize evaluative reports provides a helpful guide.
Factors for evaluating admissibility of evaluative reports:
- The timeliness of the investigation.
- The special skill or experience of the official.
- Whether a hearing was held and the level at which conducted.
- Possible motivation problems (as suggested by Palmer v. Hoffman).
Criminal case limitation:
- Evaluative reports under category (iii) are admissible only in civil cases and against the government in criminal cases.
- This is to avoid collision with confrontation rights which would result from use against the accused in a criminal case.
Law enforcement observation exclusion:
- The House excluded from the exception reports containing matters observed by police officers and other law enforcement personnel in criminal cases.
- The reason: observations by police at the scene of a crime or apprehension are not as reliable as observations by public officials in other cases because of the adversarial nature of the confrontation.
- The Senate accepted this exclusion where the officer is available to testify, but provided that where the officer is unavailable (as defined in Rule 804), the report should be admitted as the best available evidence.
Burden of proof (2014 Amendment):
- If the proponent establishes that the record meets the stated requirements (prepared by a public office and setting out information as specified), the burden is on the opponent to show lack of trustworthiness.
- Public records have justifiably carried a presumption of reliability.
- The opponent is not necessarily required to introduce affirmative evidence of untrustworthiness.
Don't confuse: Police reports have generally been excluded except to the extent they incorporate firsthand observations of the officer—the evaluative or investigative portions are treated differently.
📊 Public records of vital statistics (Exception 9)
A record of a birth, death, or marriage, if reported to a public office in accordance with a legal duty.
- Records of vital statistics are commonly the subject of particular statutes making them admissible.
- The exception is in principle narrower than some uniform rules but in practical effect substantially the same.
🔍 Absence of a public record (Exception 10)
Testimony—or a certification under Rule 902—that a diligent search failed to disclose a public record or statement if: (A) the testimony or certification is admitted to prove that (i) the record or statement does not exist; or (ii) a matter did not occur or exist, if a public office regularly kept a record or statement for a matter of that kind; and (B) in a criminal case, a prosecutor who intends to offer a certification provides written notice at least 14 days before trial, and the defendant does not object in writing within 7 days of receiving the notice—unless the court sets a different time.
Principle:
- The principle of proving nonoccurrence of an event by evidence of the absence of a record which would regularly be made extends to public records.
- Some harmless duplication exists with Exception 7.
Two types of situations:
- Absence of a record may itself be the ultimate focal point of inquiry.
- Example: Certificate of Secretary of State admitted to show failure to file documents required by law.
- Absence of a record is offered as proof of the nonoccurrence of an event ordinarily recorded.
Proof by certification:
- The common law refusal to allow proof by certificate of the lack of a record has no apparent justification.
- The rule takes the opposite position and allows certification.
- Congress has recognized certification as evidence of the lack of a record in various statutes.
Notice requirement in criminal cases (2013 Amendment):
- Added in response to Melendez-Diaz v. Massachusetts.
- Incorporates a "notice-and-demand" procedure.
- The prosecutor must provide written notice at least 14 days before trial.
- The defendant must object in writing within 7 days of receiving notice (unless the court sets different times).
- This allows a testimonial certificate to be admitted if the accused is given advance notice and does not timely demand the presence of the official who prepared the certificate.
📜 Records of personal and family history
⛪ Records of religious organizations (Exception 11)
A statement of birth, legitimacy, ancestry, marriage, divorce, death, relationship by blood or marriage, or similar facts of personal or family history, contained in a regularly kept record of a religious organization.
Why broader than business records:
- Both the business record doctrine and Exception 6 require that the person furnishing information be one in the business or activity.
- This would limit admissibility (e.g., holding a church record admissible to prove fact, date, and place of baptism, but not age of child).
- In view of the unlikelihood that false information would be furnished on occasions of this kind, the rule contains no requirement that the informant be in the course of the activity.
📜 Certificates of marriage, baptism, and similar ceremonies (Exception 12)
A statement of fact contained in a certificate: (A) made by a person who is authorized by a religious organization or by law to perform the act certified; (B) attesting that the person performed a marriage or similar ceremony or administered a sacrament; and (C) purporting to have been issued at the time of the act or within a reasonable time after it.
Scope:
- Extends the certification procedure to clergymen and the like who perform marriages and other ceremonies or administer sacraments.
- Certificates of baptism, confirmation, and marriage are included.
- In principle they are as acceptable evidence as certificates of public officers.
Authentication:
- When the person executing the certificate is not a public official, the self-authenticating character of documents from public officials (Rule 902) is lacking.
- Proof is required that the person was authorized and did make the certificate.
- The time element may safely be taken as supplied by the certificate, once authority and authenticity are established.
📖 Family records (Exception 13)
A statement of fact about personal or family history contained in a family record, such as a Bible, genealogy, chart, engraving on a ring, inscription on a portrait, or engraving on an urn or burial marker.
- Records of family history kept in family Bibles have by long tradition been received in evidence.
- The area also includes inscriptions on tombstones, publicly displayed pedigrees, and engravings on rings.
🏠 Records of documents that affect an interest in property (Exception 14)
The record of a document that purports to establish or affect an interest in property if: (A) the record is admitted to prove the content of the original recorded document, along with its signing and its delivery by each person who purports to have signed it; (B) the record is kept in a public office; and (C) a statute authorizes recording documents of that kind in that office.
Recording as statutory development:
- Under any theory of admissibility of public records, the records would be receivable as evidence of the contents of the recorded document.
- When the record is offered to prove execution and delivery, a problem of lack of firsthand knowledge by the recorder is presented.
How the problem is solved:
- Seemingly in all jurisdictions, only documents shown by a specified procedure (acknowledgment or probate) to have been executed and delivered qualify for recording.
- Thus local law in fact governs under the exception.
📄 Statements in documents that affect an interest in property (Exception 15)
A statement contained in a document that purports to establish or affect an interest in property if the matter stated was relevant to the document's purpose—unless later dealings with the property are inconsistent with the truth of the statement or the purport of the document.
What it covers:
- Dispositive documents often contain recitals of fact.
- Example: A deed purporting to have been executed by an attorney in fact may recite the existence of the power of attorney.
- Example: A deed may recite that the grantors are all the heirs of the last record owner.
Guarantees of trustworthiness:
- The circumstances under which dispositive documents are executed.
- The requirement that the recital be germane to the purpose of the document.
- The nonapplicability of the rule if dealings with the property have been inconsistent with the document.
Age not significant:
- The age of the document is of no significance, though in practical application the document will most often be an ancient one.
📜 Statements in ancient documents (Exception 16)
A statement in a document that is at least 20 years old and whose authenticity is established.
Relationship to authentication:
- Authenticating a document as ancient (Rule 901(b)(8)) leaves open as a separate question the admissibility of assertive statements contained therein against a hearsay objection.
- The ancient document technique of authentication applies to all sorts of documents: letters, records, contracts, maps, certificates, title documents.
- Since most of these items are significant evidentially only insofar as they are assertive, their admission must be as a hearsay exception.
Why admissible:
- Danger of mistake is minimized by authentication requirements.
- Age affords assurance that the writing antedates the present controversy.
Example: A 58-year-old newspaper story was held admissible in Dallas County v. Commercial Union Assurance Co.
📰 Commercial publications and learned treatises
📰 Market reports and similar commercial publications (Exception 17)
Market quotations, lists, directories, or other compilations that are generally relied on by the public or by persons in particular occupations.
Basis of trustworthiness:
- General reliance by the public or by a particular segment of it.
- The motivation of the compiler to foster reliance by being accurate.
Examples of covered publications:
- Newspaper market reports.
- Telephone directories.
- City directories.
- Reports in official publications or trade journals.
- Newspapers or periodicals of general circulation published as reports of established commodity markets.
📚 Statements in learned treatises, periodicals, or pamphlets (Exception 18)
A statement contained in a treatise, periodical, or pamphlet if: (A) the statement is called to the attention of an expert witness on cross-examination or relied on by the expert on direct examination; and (B) the publication is established as a reliable authority by the expert's admission or testimony, by another expert's testimony, or by judicial notice.
Traditional position vs. minority view:
- The great weight of authority has been that learned treatises are not admissible as substantive evidence, though usable in cross-examination of experts.
- The minority view (which the rule adopts) is that the hearsay objection is unimpressive when directed against treatises because a high standard of accuracy is engendered by various factors.
Why treatises are trustworthy:
- Written primarily and impartially for professionals.
- Subject to scrutiny and exposure for inaccuracy.
- The reputation of the writer is at stake.
Why expert assistance is required:
- There is a difficulty in the likelihood that the treatise will be misunderstood and misapplied without expert assistance and supervision.
- The rule limits use of treatises as substantive evidence to situations in which an expert is on the stand and available to explain and assist in application.
How authority is established:
- The publication must be established as a reliable authority by:
- The expert's admission or testimony, or
- Another expert's testimony, or
- Judicial notice.
- The rule does not require that the witness rely upon or recognize the treatise as authoritative.
- This avoids the possibility that the expert may block cross-examination by refusing to concede reliance or authoritativeness.
Use on cross-examination:
- The relevance of using treatises on cross-examination is evident.
- The rule is hinged upon the most liberal position: use of the treatise on cross-examination when its status as an authority is established by any means.
- This is the position of the Supreme Court in Reilly v. Pinkus.
Limitation on physical receipt:
- If admitted, the statement may be read into evidence but not received as an exhibit.
- This is designed to further the policy of requiring expert assistance.
Don't confuse: The rule avoids the unreality of admitting evidence for impeachment only with an instruction to the jury not to consider it otherwise—the parallel to treatment of prior inconsistent statements is apparent.
🗣️ Reputation evidence
👨👩👧👦 Reputation concerning personal or family history (Exception 19)
A reputation among a person's family by blood, adoption, or marriage—or among a person's associates or in the community—concerning the person's birth, adoption, legitimacy, ancestry, marriage, divorce, death, relationship by blood, adoption, or marriage, or similar facts of personal or family history.
Underlying principle:
- Trustworthiness is found "when the topic is such that the facts are likely to have been inquired about and that persons having personal knowledge have disclosed facts which have thus been discussed in the community; and thus the community's conclusion, if any has been formed, is likely to be a trustworthy one."
The "world" in which reputation exists:
- May be family, associates, or community.
- This world has proved capable of expanding with changing times from the single uncomplicated neighborhood to multiple and unrelated worlds of work, religious affiliation, and social activity.
- In each of these worlds a reputation may be generated.
Subjects covered:
- Marriage is universally conceded to be a proper subject.
- As to legitimacy, relationship, adoption, birth, and death, decisions are divided, but all seem susceptible to being the subject of well-founded repute.
🗺️ Reputation concerning boundaries or general history (Exception 20)
A reputation in a community—arising before the controversy—concerning boundaries of land in the community or customs that affect the land, or concerning general historical events important to that community, state, or nation.
Two portions:
| Portion | Subject | Timing requirement |
|---|
| First | Land boundaries and land customs (expanded to include private as well as public boundaries) | Reputation must antedate the controversy, though not be ancient |
| Second | General historical events | No requirement that reputation antedate the controversy (the historical character of the subject matter dispenses with this need) |
Purpose of second portion:
- Designed to facilitate proof of events when judicial notice is not available.
🎭 Reputation concerning character (Exception 21)
A reputation among a person's associates or in the community concerning the person's character.
- Recognizes the traditional acceptance of reputation evidence as a means of proving human character.
- The exception deals only with the hearsay aspect of this kind of evidence.
- Limitations upon admissibility based on other grounds are found in Rules 404 (relevancy of character evidence generally) and 608 (character of witness).
- The exception is in effect a reiteration, in the context of hearsay, of Rule 405(a).
⚖️ Judgments
⚖️ Judgment of a previous conviction (Exception 22)
Evidence of a final judgment of conviction if: (A) the judgment was entered after a trial or guilty plea, but not a nolo contendere plea; (B) the conviction was for a crime punishable by death or by imprisonment for more than a year; (C) the evidence is admitted to prove any fact essential to the judgment; and (D) when offered by the prosecutor in a criminal case for a purpose other than impeachment, the judgment was against the defendant.
Three possibilities for former judgments:
- Conclusive under res judicata (bar or collateral estoppel).
- Admissible in evidence for what it is worth.
- Of no effect at all.
The rule's choice:
- The rule adopts the second option for judgments of criminal conviction of felony grade.
- This is the direction of the decisions, which manifest an increasing reluctance to reject in toto the validity of the law's factfinding processes outside the confines of res judicata and collateral estoppel.
Felony grade requirement:
- Only convictions of felony grade are included (measured by federal standards: punishable by death or imprisonment for more than a year).
- Practical considerations require exclusion of convictions of minor offenses—not because administration of justice at lower echelons is inferior, but because motivation to defend at this level is often minimal or nonexistent.
Nolo contendere pleas excluded:
- Judgments based on pleas of nolo contendere are not included.
- This is consistent with the treatment of nolo pleas in Rule 410.
Constitutional limitation:
- The exception does not include evidence of the conviction of a third person, offered against the accused in a criminal prosecution to prove any fact essential to sustain the judgment of conviction.
- A contrary position would seem clearly to violate the right of confrontation.
- Example: In Kirby v. United States, it was error to convict of possessing stolen postage stamps with the only evidence of theft being the record of conviction of the thieves.
Distinguished situations:
- This is to be distinguished from cases in which conviction of another person is an element of the crime (e.g., interstate shipment of firearms to a known convicted felon).
- Also distinguished from use for impeachment, which is specifically provided for.
Effect of pending appeal:
- The pendency of an appeal may be shown but does not affect admissibility.
📋 Judgments involving personal, family, or general history, or a boundary (Exception 23)
A judgment that is admitted to prove a matter of personal, family, or general history, or boundaries, if the matter: (A) was essential to the judgment; and (B) could be proved by evidence of reputation.
Historical justification:
- Originally justified on the ground that verdicts were evidence of reputation.
- As trial by jury graduated from neighborhood inquests, this theory lost validity.
- Judges and writers shifted ground and began saying that the judgment or decree was as good evidence as reputation.
Modern rationale:
- The process of inquiry, sifting, and scrutiny which is relied upon to render reputation reliable is present in perhaps greater measure in the process of litigation.
Scope:
- The affinity to reputation is strong, and the exception goes no further, not even including character.
Illustrative matters provable:
- Manorial rights.
- Public rights of way.
- Immemorial custom.
- Disputed boundary.
- Pedigree.
Examples from case law:
- In Patterson v. Gaines, the leading U.S. case, the matters listed above were mentioned as illustrative.
- In Grant Bros. Construction Co. v. United States, a decision of a board of inquiry of the Immigration Service was admissible to prove alienage of laborers as a matter of pedigree.
- Records of a commission enrolling Indians were admissible on pedigree.
- Board decisions as to citizenship of a plaintiff's father were admissible in proceedings for declaration of citizenship.